Who is responsible for filling in the accident book in a workplace?

In a workplace, the responsibility for filling in the accident book primarily falls to the employee who was involved in the incident or someone acting on their behalf. This ensures that the account of the accident is accurate and reflects the individual's perspective on what occurred. The employee often has the most direct knowledge of the circumstances surrounding the incident, making their input crucial for the documentation process.

Recording the details immediately after the incident is important for several reasons. It helps to create an official record that can be referred to later for investigations, insurance claims, or health and safety reviews. Having the employee or their representative complete the entry helps to ensure that all relevant details are captured, including time, location, and nature of the accident.

While employers and appointed safety officers play significant roles in overall safety management and may also contribute to or review the accident book, they are not the ones directly experiencing the event. Thus, they might not capture the immediacy or specific nuances of the incident. Witnesses can provide valuable information and their testimonies can support facts recorded in the accident book, but the primary obligation to document the accident rests with the affected employee or their representative.